This article provides an overview of creating and editing of document sets in SharePoint 2010. With the help of document sets (hot document sets in SharePoint) a small document management system can be with comparatively little effort in Microsoft SharePoint realize.

SharePoint 2010 offers with the Dokumentenmappen (Document sets) an electronic form of the Office, similar to manage the documents folder on the shelf. With document sets, users can collaborate on documents, have a specific relation to each other, for example, all documents for a particular contract. Document sets are treated as a unit, so z.B. Genehmigungs­workflows for the entire solution set or retrieve older versions of a document set, and on one page, the contents of a document set are as Digital folder back shown.

For a project management z.B could. the project documentation, the related correspondence with customers and suppliers, or even project results workshop reports and summaries in a file or document set"Project"be summed up. On the overview page, all project tasks are easily comprehensible. Other attributes, the documents otherwise had to be added to individual additional columns, can be added to a document set as a whole. This can be a field"Document type"be, is deposited in the, whether it is a result report, Correspondence, or even a project accounting is. This field is added to the document set and is then all documents in the folder available.

Features of document sets

Document sets are different features available:

• Uniform user rights for all documents in the folder
• Unified management of additional information/attributes (Metadata) a document set
• Unified versioning of the document set as a whole
• Workflows can be set up for a complete document set

Setting up a document folder

First you have the site collection feature Document set be enabled. Open see Site actions the Site settings, Select under Site collection administration the Site collection features from, and enable youDokumentenmappen.

Can then check for any arbitrary document library document set as follows:

• Open the library settings
• Click below General settings on Advanced settings, and select the point Content types under Allow management of content types the entry Yes. Click on OK.
• Again, click the document library settings page under Content types on Add from existing site content types.
• Select under Select site content types from the entry The document set content types from and then add the entry Document set Add.

The content type is then Document set available for the document library.

Now you can the features of document library of New document create a document folder.

Customize/extend the meta-information for a document folder

To do this, you first create an extended content type, It is based on the content type of the document set, as follows:

• Open the Site settings, and click below Galleries on Site content types.
• Click on Create, Enter a name for the type of solution to be created, Select under Select parent content type from the entry The document set content types and then under Parent content type the entry Document set.

• Click on OK.

You have created a new content type for a document folder, the below add your own columns/attributes. On the page that now appears, you can, similar to for custom lists and document libraries, Add settings to elegant and columns. In this example, we add the solution to a choice field Project status.

• Click on Add from new site column, to create a new column type Selection (Menu) Add
  

• Enter below Additional column settings the selection options, for example:
  • Applied
  • In progress
  • Completed
• Similar to can a new column for Project Manager with the type Person Add.
• So you now have this new type Solution can use,proceed as described above, to create a document folder, Select the new but now as a content type Solution from.

  

• If you then for the document library on New document Click, can a new document set type Solution create and fill in the new columns (or even change).
• Then you can upload documents in the created document set. The specified attributes are jointly administered for all documents in this folder.

When you create personal sites in SharePoint 2010, the so-called Mysites (see http://technet.microsoft.com/en-us/library/ee624362.aspx)We have been adding the authenticated user to the Read permission level confronted with the error:

Errors in the claims providers, configured from this site collection

Existing users were not recognized and could not be determined using the search function.

We have finally solved very simply the problem by adding an alternative access order for the internal notation in the URL for Central Administration.

Central Administration -> Application management -> Web applications -> Configure alternate access orders.
Simply enter the URL as an alternative access order, which is also used for the internal call to the Central Administration.

Then that name resolution is working again:

The SharePoint Foundation is quite powerful, as shown in some of our articles. There are also a few pitfalls, and the by Microsoft Comparison of the different versions of SharePoint even provided is not always illuminating.

Which Web parts by which SharePoint version (SharePoint Foundation, SharePoint Server 2010 Standard, SharePoint Server 2010 Enterprise) be made available, the article by Ari Bakker describes in detail under http://www.sharepointconfig.com/2010/06/sharepoint-2010-web-parts-by-license-type/

Is as easy to recognize, are the most interesting parts of the Web subject to the licensing commercial versions of SharePoint. Usually there is also for the SharePoint Foundation a workaround or alternative Web parts, can be that purchased or downloaded for free from the Internet, It remains an additional cost but in any case. Often however, this is compensated for by the saved license cost.

You want to improve the team collaboration, Better manage documents, Find information faster, again, Map approval processes automatically, and a functioning Knowledge management introduce? You could find no solution so far? You are in good company! After more standardized business processes in inventory management, Accounting or inventory management z.B. well mapped by ERP solutions, do software vendors with knowledge- and document-based processes still hard. IT platforms such as SharePoint here allow a huge productivity surge in the companies, with almost immediate return in investment.

continue reading…

Do already have blogged? What do you know about Twitter? Look up information in Wikipedia, have but still no entry edited? The tags Blog, Twitter, Wiki, Web 2.0 are available almost every day in the press. Now there is even talk of companies 2.0, a new kind of information processing of knowledge workers in the enterprise, with more interaction, faster communication, better Knowledge management and of course a significant productivity boost through the use of modern Internet technologies. What is the promises, and what measures can be implemented in medium-sized companies simply?

First, a definition of Web 2.0, less is much more the changes in the way the tags in the foreground, how people communicate with each other and go to.

Which in itself sounds yet not too spectacular, can we send E-Mails in seconds around the globe for many years yet. What does however change, is that Presence and Diversity information, continue reading…